There are several resources available to Faculty Advisors to assist you in working with your advisees.
Below are links to the most commonly used resources. The Schedule Planning guide and Academic Catalog provide information on specific requirements for the University in general, as well as for specific academic programs. The Advising webpage has resources as well as instructional videos for students on how to navigate and register using self-service.
2022-2022 Schedule Planning and Registration Guide
Self-Service (Advisee records and information)
TES (Transfer Equivalency)
Commonly used forms (the following forms, along with others can be found on the webpage for the Office of the Registrar):
Change of major, minor, concentration, certificate, or advisor
CORE course substitution/waiver
A student's personal progress and academic information can be found in their Advising File. Student's who began prior to Fall 2020 will have a physical, paper file that should be kept with the advisor.
Students who began Fall 2020 and after will have an electronic file in the Advising File Drive. This is a shared drive that is separate from the public drive and will need to be mapped to the advisor's computer. If mapping to a home computer for working remotely, you will need to connect with a VPN. Instructions for mapping drives to both PC and Mac computers with a VPN are below.
The Advising File Drive, along with student advising files, also has resources for advisors such as transfer equivalencies, graduation planning sheets, and Curriculum checklists for all majors and minors.
Self-Service
Self-Service is where Advisors will go to find student schedules and unofficial transcripts.
Log in with your Saint Martin's username and password, same as other Saint Martin's systems.
Once logged in, click on the Student Advising link to be able to access student information.
Once you have found the student you are looking for, click on their name and a drop down menu will appear
Reports
Reports also need your Saint Martin's log in.
In the Advising folder you will find the following helpful reports:
In the Academic Departments folder, you can access student placement exam results
Math Placement
English Placement
When working with special student populations, there are certain schedule guidelines to keep in mind. The basics for different student groups are laid out here, but we do not expect you to be an expert! If you have questions- please reach out to the Advising Center.
Military Students
We have many students who are either active military, are veterans, or are military family. All of these groups of students may be using different types of military funding, and keeping track of the specific requirements for their aid can be confusing. Below are some of the general things to ask students/keep in mind, and who to contact for assistance.
If you are ever working with a student who in any way is affiliated with the military, they should connect with Financial Aid. You can also direct them to the Veterans Assistance webpage.
Student Athletes
In general, students who want to be able to compete as athletes need to be enrolled full time (at least 12 credits per semester), and must stay in good academic standing (at least a 2.0 cumulative GPA). A more detailed break down of what student athletes need to stay in competition is listed in the NCAA document below. If you ever have questions about what a student athlete needs, or if they are considering withdrawing from a class, have them connect with either the Advising Center or the Athletics department.
Advising is a profession supported by a body of scholarship which pulls from education, psychology (in particular developmental theory), sociology, and communications, among other fields.
The professional organization for Academic Advising is NACADA: the Global Community for Academic Advising. the NACADA website has information on advising best practices, professional guidelines, and articles related to advising theory and practice.
Below are some of the documents supporting the approach to advising we take here at Saint Martin's. These include, the CAS standards for Advising, values and principles of NACADA, and and article by Mark Lowenstein about one of the guiding philosophies of Advising, Advising as teaching.
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